FREQUENTLY ASKED QUESTIONS ABOUT

OCCUPANCY LEDGERS

1. Question: Why does the Association need to have the Occupancy Ledger?

Answer: Because your unit is situated in the midst of common area structures and property, the Association must be able to contact the legal owners and tenants for emergencies or common area maintenance issues. The information is needed to provide the Owners and Residents access to the grounds and the use of the common area facilities at Stoneybrook Villas. Gate and postal directories should list all of the residents who want to be so listed. The Association needs the information to provide the proper safety and security for the Association and its Owners and Residents and its proper functioning.

2. Question: What is a Mortgagee?

Answer: A Mortgagee is a bank or other lender that holds a security interest in your Unit. The Association is required by the CC&R’s to maintain a roster of Mortgagees because their approval may be required for certain actions by the Association, such as changing the CC&R’s in ways that affect their security interest.

3. Question: Why do we need to list our parking spaces?

Answer: Periodically the Association needs to contact the owners of parking spaces in order to take care of Association Emergencies or Maintenance.

Also, Vehicle Gate Openers (VGO’s) can only be held by persons who have access to a space at Stoneybrook Villas. Such person must be listed on an Occupancy Ledger. If an Owner rents out one of their parking spaces it must be rented to a person who resides at Stoneybrook and a notation must be made on their Occupancy Ledger of the Unit in which that person who is renting the space resides.  A notation must also be made on the Occupancy Ledger for the Unit in which that person resides of the parking space and the Unit from which it is being rented.

4. Question: Why must the Owner’s section show the exact legal title in which ownership is held?

Answer: Notices and voting rights are based on the persons who legally own the Unit. If the Unit is owned by a Trust then the Trust must be listed as the owner and the name or names of the Trustee(s) of that Trust need to be shown.  This information is on the Deed by which you acquired and/or hold title to the Unit.

5. Question: Why must the Owners sign the Occupancy Ledger?

Answer: The Owner(s) of the Unit need(s) to know who is residing in the Unit and using the common area facilities. They need to be sure they and the residents of their Unit have access to and are aware of the Association Rules (The CC&R’s, Bylaws and Rules are available on this website at sbgovdocs.html). Under the Governing Documents, the Owner will be held responsible for their own and the actions of their residents and guests at Stoneybrook Villas. The Association needs to know the Owners accept this responsibility for their residents and guests.

If you have not yet submitted your Occupancy Ledger please do so as soon as possible.  It is needed in order to use the new Entry Control System that has been implemented. Complete and accurate information is important.

If you need to correct the information on the Occupancy Ledger you have already submitted please use the on-line interactive form available at http://www.deappleby.com/stoneybrook/OLInteractive.pdf or obtain another form at the office to either resubmit all of the data or to provide the correct information (noting that it is a Correction or Update), then print, sign and submit it to the Stoneybrook Villas Owners Association office at 500 N. Bellflower Blvd., Long Beach, CA  90814.